Time

GTD
Comments Off on Time

It’s amazing how much can be accomplished just by quick little fixes, quick videos, quick braindump in a document or training tips. If only even an hour a day went towards addressing operational inefficiencies.

It’s also amazing just how hard it is to find an hour a week in a rapidly growing company where everyone that is capable is working and stuck answering stupid questions all day long that could be answered by a quick fix above.

“It’s an infinite loop: Don’t have the time to fix the problems because you’re stuck dealing with the problems all day.”

The fix is called “the 25th hour” – the organizations (employees, owners, managers) that find it move forward. The 4 hour workweek on the other hand – I guess if you’re a drug dealer…

Ironman Update

Work Ethic
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I’m 62 days into my work non-stop Ironman quarter. I’ve got 28 left.

I wanted to offer a bit of an update since so many of you are following and asking how it’s going. On the bright side, I’ve never been more efficient and we’ve never been more successful. Just about all the pieces of the agenda are kicking butt and when you don’t take a day off the ball you seem to find time to address even the long term problems. Being exhausted is a bit of a benefit as well because instead of being pissed off and taking it on my staff I can just say – “hey, you fucked up, can’t go back to fix it but let’s make sure we never have it happen again”. The other benefit of not having recharging time is actually being aware how much time certain things take and how often they come up – when I had weekends that reset made last week seem like ages ago. Last month? Don’t even remember that long ago. Now it’s all fresh and it’s all a few days ago or few days ahead.

Biggest benefit – no slacking and no procrastination. I’m human, I’m prone to it. I used to bump things from one week to the next – now there is no bumping, it’s all right there in front of me.

Now the bad news. I’m tired. Exhausted is actually a better description. I no longer find much joy in eating – it’s pretty much a to-do item. My sleep pattern is random (though most of that is thanks to our new son and our new puppy). I am more aware of little annoying things that I’m pretty sure I wouldn’t notice otherwise. I don’t have any energy to exercise or really do anything at all. I’ve gained about 5lb.

So there you have it – over two months of straight workdays and yeah, it’s not a fairy tale. Much like any endurance test, it hurts and it feels really stupid at times. Question I often get: Would you do it again? No, this was a one-time thing as I hand off a lot of my responsibilities and prepare the company for the years ahead – you’ve already seen the ExchangeDefender developments, the other day you saw CloudBlock, there are lots of cool things happening at Shockey Monkey – so once we cross this bridge and fill the holes in the portfolio we have now – things are pretty much going to go about 4-5x faster. I wouldn’t do it again. But knowing what I know now, would I do it all over again if I had a chance – oh hell yeah!

Oh, and I’m taking April off. Going to Los Angeles, Las Vegas, Bahamas. Gonna spend the entire month as a father, husband, drunken monkey.

Service Nemesis

IT Business, SMB
1 Comment

Every business needs a nemesis.

For example, do you know how much harder you need to work to make something mediocre look good? Now imagine taking something that’s good to great. Now imagine yourself as a perfectionist, where you are constantly motivated to squash that next little imperfection that you see out there.

Have you ever painted a room? You know how once you peel the tape there are drips, missed spots, paint under the masking tape, etc? You’re aware of all the imperfections. Nobody else looking at the same thing would see them – but you know they are there and it’s driving you crazy.

Business is not so much different than that.

Every day we work on building a better solution and making sure that it has the most meaningful impact it possibly can have in the lives of our clients. On surface, what we do at Own Web Now is not that special or that unique – we play with computers. But a few of us also know that our solutions play a small part in curing cancer, in not making Blackberry go off every few seconds during surgery, in fund raising, in financial markets and in things that are very much life and death.

So we invest everything we are into building that.

We also invest in you – even if you’re not one of our clients – we’ve likely spent some of our money on your lunch, dinner, air conditioned room, training webinar and so on. Yes, the cost of sponsoring MSPU, CharTec, ASCII, CompTIA, SMB Nation, XChange, Microsoft WPC, Microsoft Teched, msmvps.com, SBS Migration, Autotask, ConnectWise, smbbooks.com and tons of other things is immense.

We don’t do it just because it’s great marketing or just for the sales leads – we also do it because it’s the right thing to do that advances all of us as an industry.

That puts us on the edge of the marketplace where we can design the solutions that are ahead of the game of the companies much faster and richer than we are.

It arguably puts Own Web Now and ExchangeDefender in the leadership spot. We’re not the cheapest thing out there.

Own Web Now and ExchangeDefender are my self-painted walls. I see all the imperfections in them daily and wake up to fix it.

Yet… I often hear “We love you [random praise], but business is business and can you beat _____”

Business is Business

When people say Business is Business what they really are saying is all that other stuff you do really doesn’t matter, only my profit on this deal matters.

I’ve heard that a lot. I’m sure you have too.

Unfortunately, when all that matters is the price, the playing field is not equal.

There is a reason why a dinner at a fine Mexican restaurant is more expensive than Taco Bell. Yes, it might still be a taco that you’re eating, but the two are beyond comparison.

Same goes for IT services.

But let’s just look at the taco. If you can’t tell the grade of meat used in the taco, if the sauce used completely masks the relative freshness and it quenches your hunger, why should you be forced to pay $12 for a taco plate when you can buy one for $0.89 and have it served in your car?

You might even argue that eating in your car is more convenient. It’s certainly nicer to be in control of having the ability to refill your soda with the precise mix of ice and soda you like as opposed to waiting on a waiter to do it for you.

It’s all relative.

Which is why you need a nemesis.

The Nemesis

The fine dining version of Mexican food would have a hard time justifying the cost of their entrée if they had to compare their taco to a taco sold at Taco Bell to someone who didn’t have the common sense to tell the difference between the two: “Yeah, so you have a fountain – they have a bigger menu!”

Without being able to take the differentiation conversation away from the price, the nemesis argument doesn’t exist.

The nemesis argument is also far worse when you don’t control your nemesis. It’s natural to want to have people believe that you’re offering much more than someone else.

But what if the nemesis was just an option?

What if you had a choice?

That’s fantastic, you are only concerned about the price. Here are the two prices. In one corner, we have this awesome all you can eat full buffet and on this other side we have a bargain hunter menu item. Which one would you rather have?

Naturally, they want everything for the price of the bargain hunter special. But world is unfair and you have to make a decision.

Do you want to pay a premium for a premium solution, or are you only concerned about controlling your costs?

You see, the argument becomes a little bit easier to break down once we take the price out of the conversation. Because with the price, there is only one logical conclusion: the lowest bidder wins.

Justification

The way you justify the value of your solution is by explaining how all it’s components are greater in sum than the pieces that put it together. Your job is to present your solution in a way that the client would seemingly make a mistake not to pick you.

Polarity… helps.

Nearly a decade ago Dell started selling $349 servers.

These beasts were powered by Celeron processors, barely had a gig of RAM and came with a tiny single hard drive. If you tried to adjust the configuration even slightly, the price would explode.

End result: tons of people bought really high end stuff. Yes, some bought the barebones special and lived to regret it, some were even happy with it.

Without the choice, fewer people would understand the value of the higher priced solution and would not even entertain the chance of listening about it.

There are many people on both sides of the spectrum: those that only have the budget for the entry level system and those that really need something more adequate to suit their needs.

Without being able to differentiate the two, you (the seller) lose.

This in no small part was the reason we built a solution that you will be hearing about a lot. It’s a direct competitor to what OWN does, running on top of OWN’s IP.

How does it make sense?

I make money on both sides of the pole.

If they are only willing to pay for the bargain basement special, I can make a tiny margin and still have an opportunity to introduce them to my partners. If they are however interested in the premium solutions, then they can appreciate the difference in price and be more willing not just to pay it but to appreciate how much of it goes to delivering the service.

In a world where IT services are rapidly being depreciated and phased out of the marketplace, you can’t just look at the cheaper competition and dismiss it as inappropriate because nobody cares what you think – people that vote with their wallet are the only ones with an opinion that holds any value. If they want to compromise, let them. But those that understand will allow you to preserve your margins.

In business as a business, decision makers are asked to manage tradeoffs and take risks. Cheaper solution might make the sound budget decision but create a management risk of picking something that loses 150,000 accounts in a day with no Gmail phone number to call. Is the customer comfortable managing that risk? Do they even have any flexibility to check out other solutions? Is the solution just a feature point or is the solution the implementation of that feature?

Dear Vladville readers, this is the Trusted IT Advisor obituary: The age of IT arrogance is over. To be in the IT world going forward you don’t get to dictate to the clients what they need to pick, how much they need to charge – because it’s easy to find another provider. You have to embrace your nemesis, you have to elevate your value and make your clients think hard and long about whether the compromises they are about to make are truly best for their business.

Allow me to introduce you to my new kid, my nemesis: www.cloudblock.com

P.S. Value is arbitrary and relative to the observation of someone that likely can’t understand the whole scope of it anyhow. But if you can’t make money on both sides of the spectrum, and separate your premium solution from your entry level one, then for your sake I hope you’re truly exceptional. To the rest of us realistic folks out there, game on.

Off Topic 23:11

Boss, IT Business
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I’m not sure what constitutes off topic for Vladville but the responses I have received today compelled me to say something I try to say as often as I can:

Thank you.

Every time I ask for something on this blog, I am hit up via email, twitter, facebook, voicemails – you name it. The reach of this blog, now 7+ years old, is immense yet it always feels like I am talking to myself when I write blog posts. Some are funny. Some are offensive. Some are constructive. Some are critical. Most are conversations I have with myself as I contemplate the best way to do something.

When I hit the wall, the amount of help I get from so many of you is overwhelming.

Thank you.

I don’t write Vladville for ads, it’s not my job (I know for a fact that my opinions at times actually hurt that) and it’s far from a mouthpiece for my commercial interests. Yet so many of you keep on finding something in common with what I’m talking about that you continue to return, continue to read and continue to talk.

For all that, I am eternally thankful.

Today, I asked for some feedback on how to better standardize the CEO followup – I often get asked to do things that are truly not my job – but my drive to serve people at times compels me to respond. All I want to do is bring some consistency to it, so when you contact me you don’t feel like I’m ignoring you if I’m on the road or the question covers something so far out of the area of my expertise that I have to ask where to get started. The fact that anyone responded, to me, is amazing. That so many of you read my rant, shared your own challenge, and offered additional options that I had not considered…… I’m speechless.

So since I have nothing to say, I’ll leave it to something that nobody ever feels comfortable arguing, Biblical verse:

Matthew 23:11 The greatest among you will be your servant.

Thanks folks, have a wonderful weekend and thanks for reaching out.

Contact Points

Boss, IT Business
5 Comments

Before I get on with my rant, I’d like to be clear that I am looking for an opinion regarding the level of contact or response the CEO of an organization can give it’s clients. At this point I’m basically a one-liner forwarding machine.

Now, the rant.

Today, I spent nearly the entire day looking for new office space. Yes, the Shockey Monkey office has been open for a little over a month. Yes, it’s already packed with people working in closets, reception and then some. My entire day consisted of looking at office spaces that are cheap but far, cheap but scary, nice but weird layout, nice but no parking, or nice with questionable ownership. I somehow managed to squeeze in a few emails and a few calls but for the most part my job at the moment consists of just making sure we’re on the right direction as we roll out our 2011 agenda.

I have always been open to partners and partners employees to the level that I don’t know any other CEO available on – even in smaller companies. It has left my mailbox as a virtual catch-all for all blown expectations and escalation requests, complaints, job requests and random inquiries.

Meanwhile, I’m only responsible for the organization and our product development.

The last time I logged into our service portal was for training.

I don’t know the names of more than half the folks that work in our support team.

So when I get an email with a support information in it, I use the following algorithm:

1. Do I know this person? No – Skip to 5.

2. Does this seem legitimate? No – Skip to 5.

3. Did they get the answer? No – Skip to 5.

4. “@#%! Someone dropped the ball on someone that knows me. How do I fix this?’”

5. Forward. “Guys, handle this.”

The Problem

I don’t want to become unavailable for my partners but resolving support request disputes, not liking the way the service is designed or implemented, frustration with any given feature – is just not my job.

Saying that out loud seems incredibly rude.

Personally, I feel that bringing that stuff to me in the first place is rude given how many contact points there are at OWN.

Also, I don’t want to become a Microsoft executive:

“That is very interesting, I was not aware of it. Thank you for your feedback. I can assure you that we will have series of meetings when I get back to Redmond and we will get to the bottom of this.”

Fast forward a few months and they’ve managed to move to a new job and you’re explaining the same issue to another Microsoftie. (with the very few exceptions of people whose careers we’ve managed to cripple in the SBSC group)

I don’t want to get to the point where I’m completely oblivious to the problems that we’re facing. Hiring an admin to deal with the BS insincerely and forward around is something I can do a poor job myself and people will catch on in a heartbeat.

I also don’t intend to respond to technical issues anymore.

Where is the middle?

Here are some options:

1. Delete the vlad@ownwebnow.com alias. Use something new for CEO level stuff, redirect vlad@ to a team.

2. Create a canned response (let me know if this seems rude):

“Thank you for contacting me regarding a technical issue you’ve experienced with our product. I want you to know that I expect our products and services to work flawlessly and that you can count on them.

Due to my busy schedule as the CEO, I don’t have immediate access to the systems to help address this directly via email. I have forwarded your email to the engineering managers and they will get back to you directly regarding this issue.”

3. Ignore email, forward to X with no response at all. Bonus, I can delegate this.

4. Setup a 900 number (for non-Americans, that’s a phone sex line where you pay a charge per minute)

5. Continue to do what I do now. Read everything and handle stuff on case by case basis.

Thoughts? Post a comment or email vlad@vladville.com

Video killed the HR star

Boss, GTD, IT Business
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The IT Solution Provider industry has been collectively bitching about the lack of available talent for a long time. I have to agree, we have been having a really tough time trying to find even entry level IT employees for well over a year.

hallmark-2007-anyone-can-cook-ratatouille-disney-rat_220691033059Yet GoDaddy has 20,000 people willing to work for $11 / hr.

So either Bob Parsons is a genius, or we all suck. Good news, this is not going to require a SWOT analysis – if you’re bitching about the talent, you suck. There, I’m letting you have this one for free.

So now what?

Forget Tests

Personality tests, profiles, interviews and other collections of standardized questions that are supposed to separate a serial killer from a person looking for a career in IT can be easily gamed by intelligent people.

That, and most technical people fit perfectly into the personality profile of a serial killer.

“I like Bob. He’s quiet. Keeps to himself. Doesn’t complain out loud or create conflict in the office.”

Our Problem

Our problem typically always came down to hiring people that we liked that showed a lot of potential. As we start to grow really fast we no longer have the luxury of hiring “the perfect person” we kind of have to go for “the available person” – it’s been a hit and miss.

What it comes down to is identifying the skills that you need, skills that they have, and skills that you can teach them.

Recently our interview for one role came down to two people: One was really shy, reserved, quiet and knew a bit about social networking. The other one was quite open, friendly, charming and flexible but didn’t quite know as much about the social marketing stuff.

So here is the $35,000 question: What do you think is easier to teach: people skills or book skills?

My staff naturally looked at the hard facts: Facebook – check. Twitter – check. We go with the one that has that. They were sold. Until I asked them the question above.

The Solution

Given enough bananas, I can teach a monkey the OSI model. It won’t make them Cisco engineers.

Given an unlimited supply of gold, I couldn’t teach someone with the solid understanding of an OSI model how to talk to another human being that didn’t about how to help someone troubleshoot their network connection.

You see, most intelligent people can easily pick up yet another skill or additional knowledge.

Changing who they are, how they behave, interact, communicate and so on – not so much.

Some of the smartest people I know couldn’t even pick up the phone at a helpdesk.

The Fix

Today, we started recording internal training videos:

OWN 101 (30 minutes)

Product Matrix (30 minutes)

Customer Service – Deferrals, Escalations, Alternatives and Workarounds (1 hour)

Essential Network Troubleshooting (1-2 hours) – DNS, SSL, ping, traceroute

This is just the starting point, but I hope you take note of one thing: these are not specific, deep dive, technical videos.

These are videos about our values, about our business, about the way we treat partners, about the way we build our company and how we got from just me to here to where we want to go to next.

Technical skills, in my opinion, can be taught.

But if in a span of a week anyone (beyond janitors) in my company cannot explain how we work and what we do, they have no place working for an IT company.

It goes beyond that.

The investment in technically training an employee to understand the intricacies of our solutions is immense. We used to focus on training people how to take over one task at a time – an apprentice – getting way too deep into their employment before we realized they were not the right fit.

We’re now investing more – but we’ll know faster if they are not the right person for OWN.

More importantly, they will know sooner if we’re the company where they can build their career or not. Most successful people I know aren’t in a given job just because of the cash and cash alone – yet nearly all of the people that I know that are stuck in dead end job are stuck in it solely for the money. The person that’s there for a paycheck is not the person that has your company in mind because they are not the company – they are just the paycheck. Be fair and let them come to the conclusion on their own.

So the talent availability sucks – you can still build some really great things with great people – all you need is to give them a chance and a starting point. It starts with you though, they aren’t just going to become perfect job candidates on their own or you wouldn’t be reading this blog post.

Underservice or Overservice

IT Business
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We’re sitting around bouncing the SLA details about the new product and the conversation about the service came about. At the same time we’re spying on the sales monkey SIP channel as a “5000 user lead” conversation took place – typical “we want something for nothing” call.

For sales professionals and product managers working in the sales roles, it’s important to understand the psyche and the expectations of a consumer who just happens to be making a purchase for a business.

1. Consumers expect the service to work, always, without fail.

2. They are not willing to pay any extra fees that would assure a contingency plan in case #1 doesn’t work out.

3. Consumers consider critical services as unnecessary extras: they expect the best price only, until they need to rely on the extras.

The insurmountable issue you cannot overcome in a sales conversation is the fact that the consumer does not understand the technology they are purchasing and are basing their decision on bottom line alone. Because all sales people lie, the one with the most elaborate lie and the lowest fee typically wins.

This never fails to happen when the sales person allows the prospect to lead the conversation.

I’m famous around our office for never letting the prospects get a word in edgewise. Not because I’m disrespectful, but because I’ve had these conversations with thousands of people and I know what the prospect wants to know, what they want to hear and I even throw in things that they should be thinking about and considering. I don’t have the time for 10 followup calls and email voicemail tags, I offer the clients everything I’ve got and let them make the decision that way.

This requires a lot of confidence in the product and knowledge of the industry and the business: it’s not scriptable. But whatever you’re selling: know your competitors, know your product, know your business, know your shortcomings. Present them honestly.

In my experience, folks just don’t understand the technology they need. Don’t focus on discussing the specifics and the details of the offering, focus on their needs. Work backwards.

Dead On

IT Business, Work Ethic
Comments Off on Dead On

Reading over Arlin’s thoughts on VAR sales. If you’re a VAR, you need to read it.

This is where the title has a double meaning. Not only is he right, but the VARs and IT Solution Providers that don’t move will be.. well.. dead.

Last year we (OWN) toured the world and participated in a ton of different events. I saw the same people, over and over again, same problems, over and over again. There really is no magic at these roadshows folks, they are all about the connections you make and the learning that goes on way after the event. This year, we’re doing less than 10 shows and I don’t think I’ll even be at more than five. Why?

We built Shockey Monkey

We gave it away for free. It tells us who is serious and who is just playing: People that just sign up to “try it out” are as far as I’m concerned a lost cause. You don’t just try to manage your business – you make a decision to do it and you stick with it. Bugs and all. Time and training. Not to mention the policies around it.

We built a kickass integration around AT & CW. We’ve had it on the market for years – yet few folks use it (yes, I’m aware the CW email sync got broken in their last upgrade, fix should be out soon). Few people leverage it.

What I really want to say..

Arlin is being nice. Way too nice.

There is no massaging or excuse for being a “technical owner” of a company. Grow up – you run a business that other companies and families rely on to make a living, put the food on the table, grow and serve people. Just because your comfort zone is in staring at a bunch of blinking RMM lights or you get an ego boost that your clients consider you an expert or a guru or trusted advisor doesn’t undermine your actual job – running a business. And a business that isn’t built on sales, marketing and growth isn’t a business – it’s a hobby.

There is a channel full of people that are dying to work with you. But if you’re not on the same page, those vendors with deep pockets and sales people may just shift target and you might soon find yourself with a whole lot more competitors instead of vendor partners.

We are dedicated to the channel. But I won’t lie to you and tell you that not a day passes by that one large company after another doesn’t come knocking on our door asking for the ExchangeDefender IP license to make something similar to CloudBlock. If they are calling me, they are calling all of my competitors too – now is the time to get serious.

AT&T Microcell 3G

Gadgets
5 Comments

It never fails to surprise me how resourceful this blog is when I hit a wall. Last week I wrote a blog post about the genius use of default iPhone ringtone in Verizon’s commercials.. and Paul chimed in with the following:

Where I live, there’s no (read zero) cell service. ATT gave me a wonderful device to route my cell calls through the Internet.
I believe these are available everywhere now.
http://www.wireless.att.com/learn/why/3gmicrocell/

Well, I was early for a meeting with a partner this week so I walked by an AT&T store and decided to stop in and ask – AT&T is very vague about the device pricing, availability and even more confused about how it’s promoted. For example, I could have gotten the device for free if I agreed to a 2 year contract on the landline AT&T service (I live in CenturyTel territory).

Apparently, the device retails for $199.

This is apparently highly negotiable. In a single objection I was able to get it down to $99. I’m sure if I had more time I could have haggled it down further. All I brought up is that at $200 it would be easier for me to drop AT&T for Verizon and they’d also lose the remainder of my contract since you can walk away from a contract without penalties if you live in a no signal zone.

Setup

All it needs is power and an ethernet jack. Give it the cell phone numbers that you want to allow to be serviced through this device and as soon as they are in range, you’re switched to AT&T Microcell 3G provider. Works automatically on the iPhone and the Nexus One Android phone. It’s limited to 10 phones, presumably to keep it from being used in business environment where routing in-office cell calls via the local data connection could save a ton of money.

AT&T recommends putting it near a window, mine sits in my home office about 4-5 feet away from a window. The service has been solid, reception and call quality have been great.

Minutes and data do not count against your plan since they are going through your ISPs data connection.

I have not yet tested what happens if the cable modem goes down but it’s better than what we had before.

Orangutime resurgence at Autotask Live?

IT Business
Comments Off on Orangutime resurgence at Autotask Live?

About a year ago we wrote a piece of software for the Autotask platform called Orangutime. It had a simple premise: Help staff better track their time and post it back to the ticket. It consisted of a Windows system tray icon that the user can tap, load all assigned tickets, pause and stop tickets as they worked on it, post time summary when finished.

6_thumb

We launched it at Autotask Live as a beta and got a few hundred signups, mostly from the forums. We got even less in the way of feedback, yet people continued to use it and as of December we’ve been getting a steady stream of feedback and even more demand for us to grant more people access to the beta.

Soooooooo…

You’ve all seen what’s happened over at Own Web Now and ExchangeDefender over the past year and at this time all my development resources are tied up in the new release of ExchangeDefender due this spring. I am doing all I can to hire more developers but the talent pool in Orlando is shallow and pursuing this goes against my willingness to invest in projects that will bring in less than $1 million (yes, I’m aware that may seem like a lot of money but you’d be shocked just how expensive the software business is).

That said, nearly a third of Shockey Monkey portals use Autotask. This number is only going to grow later this year when we make Shockey Monkey a requirement for reselling our services (Shockey Monkey in this scenario is used for cloud service management while Autotask is used for everything else; think of SM as a shopping cart extension) so I’m not willing to say no outright.

Couple that with the fact that Autotask is one of our biggest partners and that their leadership has been very supportive of my company.

So, if you have any strong feelings or thoughts on this subject please email them to vlad@vladville.com. One of the options Shockey Monkey team has on the table as they develop the desktop agent is to use Autotask as the backend – which would bring a lot more features to it, at a cost. The other option is to open source the software and hope the community enhances it – but remember what I said about the cost software development. Another would be giving the source code to Autotask in exchange for them using ExchangeDefender to power the email connectivity in/out of Autotask – it’s a personal favorite! The most likely one is that we just let the thing die a peaceful death.

Now that you see my cards, feel free to contact me and let me know what you think. We owe Autotask and the Autotask community a lot for getting us to where we are today so I am definitely open to suggestions. There is clearly a need for this so if I’m missing something please enlighten me.

Update 1: It’s written in C#. It does not use any OWN proprietary technology but it does use Autotask’s proprietary APIs so I’d have to check with the legal monkeys whether or not that’s something we could open source (unlikely) or transfer to another Autotask partner (likely).